Aldryngton School PTA Pool Club 2021
Opening and procedures subject to change at short notice due to COVID-19. At the time of writing the below is correct and the intended plan for 2021!
Applications for Aldryngton families to join the PTA Pool Club will be live from Thursday 1st April 2021 and will close on Friday 23rd April or when applications reach the max 2021 total of 65 families. If 65 applications are received before the closing date a communication will be issued to confirm that the Pool Club is full.
If you wish to join Pool Club you must complete the online application form below – first you must read the Operating Procedure & Rules. You must also pay online via Crowdfunder immediately after submitting the application form to complete your application. Only application forms with full payment and a resus booking will count as a complete application.
Application form 2021 https://forms.office.com/r/91rESxv0YA
Crowdfunder payment 2021 https://crowdfunder.co.uk/pta-pool-club
Resus booking calendar 2021
PLEASE ALSO READ ALL THE FAQ’S FURTHER DOWN THIS PAGE AS THEY CONTAIN USEFUL INFORMATION.
Members open and close the pool by sharing 4 Supervisory Duties. Members will need to allocate themselves 4 duties on a Pool Club rota. New members must complete 2 x 1.5 hour shadow duties (to gain experience) and 2 Supervisory Duties. If you have limited availability to undertake duties then it is advisable to complete the rota early whilst more slots exist.
The 2021 Pool Club season will run from Monday 21st June until Saturday 11th September. The Pool Club is open after school from 3:30pm to 5 pm on schooldays and 2pm until 5pm on Saturday and 2pm – 3.30 pm Sunday afternoons. Opening is the same in the school holiday except the pool opens earlier at 2pm (2-5pm weekday). After rota’d sessions Pool Club members can keep the pool open until 6 pm if they wish, this is referred to as “non-rota swimming”.
Pool Club membership entitles the whole family – children and parents/carers – to swim.
2021 Membership prices are £61 (£60 membership plus £1 to cover Crowdfunder admin fees).
ROTA: The pool rota will be on a first come first served self-booking system. You will be emailed a link to the Live Rota after applications close. It is then your responsibility to choose your rota duties. It is advisable to book your duty slots quickly if you have limited availability for supervisory duties.
The Pool Club will be closed on the following days: Friday 9th July for Try-a-Tri preparations, Saturday 10th July for Try-a-Tri, Sunday 11th July for Try-a-Tri post event chemical balancing/pool maintenance and Year 6 Leavers Party (date in July TBC). School and the PTA reserve the right to close the pool at other times as occasion requires.
Pool Club members are required to attend one resuscitation training session except those that have a valid First Aid certificate (and have also been a Pool Club member previously). There are four training sessions to choose from, all taking place in the school hall before the Pool Club season commences. The details/booking link are included on the application form and all adult members (who will undertake rota duties) must book on to one of the 4 sessions and attend it. Sessions are fixed at 15 members so will be removed when full and there will be no ability to turn up to another session as all are expected to be full. This is due to having to restrict numbers per session and availability on training this year.
IMPORTANT MESSAGE: It is essential that all members read and understand the Pool Operating Procedure and the Pool Club Rules, even if you have been a Pool Club member previously – reading and understanding the Pool Operating Procedure and the Rules is a condition of our Insurance so please ensure you do so, a copy can be found below. Please contact us if there is anything you do not understand.
Any queries regarding Pool Club please email email@example.com
Operating Procedure & Rules – PTA Pool Club Normal Operating Plan & Rules 2021
Visitor Disclaimer Form – to follow
Important Message: When completing the online application form below you must click on SUBMIT at the end of the form, failure to SUBMIT will result in your application not completing. To pay online use the separate payment link AFTER clicking submit on the application form. The payment link can be found on the PTA Pool Payment page and also on the school Crowdfunder page.
Reminders re Pool Safety, Care and Conduct in and around the Pool …
- Safety is paramount.
- Small children, non-swimmers or less confident swimmers must keep to the shallow end.
- Older children and confident swimmers are encouraged to use the deeper end.
- Children should not play games that might submerge another child under the water.
- Parents and guardians must supervise their child(ren) at all times.
- All those on Supervision duty must have their full attention on the pool.
- Woggles and pool equipment should be shared and used sensibly.
- To preserve the life of the woggles and other equipment (many of these are new this year), and to prevent harm to others they must be used sensibly and not be beaten against each other, hit against the sides of the pool or used to hit other pool users.
- Pool equipment in particular the sinking rings must not be thrown at great distances as these could strike a person, the rings are to be used only for their intended purpose.
- Children should be reminded to consider those sat in chairs beside the pool so that they are not splashed excessively.
- Parents and guardians should ensure their child is abiding by the rules.
Pool Club FAQs:
Some of these questions have been asked before …
If your question isn’t answered here or within the Operating Procedure & Rules, please email your query to firstname.lastname@example.org
What size is the pool?
The pool is 17m x 7.5m and is 0.8m at the shallow end and 1.2m (4ft) at the deep end.
Who can join PTA Pool Club?
All Aldryngton families are invited to Join the PTA Pool Club so providing you have a child in Foundation or Years 1 to 6 at the start of the summer term then you can join.
Please explain how the supervision duties work?
Members open and close the pool by sharing Supervisory Duties. All previous members must undertake 4 x 1.5 hour duties and new members in 2021 must undertake 2 x 1.5 hour shadow duties plus 2 rota duties once the shadow duties are complete. Duties are carried out from the poolside. Each duty is a 1.5 hour shift. Only those who have attended a Resuscitation Training session or who are qualified First-Aiders can be Supervisor, if you are not trained or exempt for any reason you must be on duty with someone that is resus trained. The standard opening times of 3:30pm – 5pm on schooldays 2pm – 5pm on Saturdays / 2pm – 3.3pm on Sundays and weekdays in the holidays . If there is a shortfall in the expected number of members the rota will be adjusted to ‘non rota swimming’ on some days. These will mostly fall in the second half of some summer holidays.
What do the supervision duties entail?
Both members on the duties rota will be responsible for opening, operating and closing the pool as outlined in the operating procedure and rules. The duty of supervisor means you must watch the pool to ensure children are safe and are behaving in accordance with the rules, you should conduct frequent headcounts to ensure number in the pool match the number in the attendance book, you must ensure the Pool Rules are adhered to. One of the two supervisors will also need to be stationed near the entrance gate and will write the names of swimmers in and out of the attendance book as they arrive, the supervisor on the gate must keep an eye on numbers in the attendance book ensuring the pool doesn’t exceed maximum capacity and they will also conduct a headcount of swimmers in the pool to be sure they match the number in the attendance book, both supervisors must watch the pool at all times (including not using mobile phones which can distract). At busy times there may be a third member on duty acting as supervisor watching the pool, they must be resus trained, this enables the pool to exceed 20 and go up to a maximum of 25. Please note that the maximum number in 2021 has been reduced to 25 to prevent overcrowding both in and out of the water.
If I’m on duty do I need to enter the water?
Except in the case of an emergency those on Duty do not enter the water – you are supervising from the poolside.
Please explain the situation with children under the age of 5.
Siblings or guests under the age of 5 are permitted to use the pool but in order for an adult to operate the pool either on rota or non rota, arrangements should be made for a friend or family member to look after your under 5 while you’re on duty.
Can adults use the pool?
Adults are welcome to use the pool. To clarify, unless accompanying a child under the age of 5 then any adults entering the water should be included in the number of bathers in the pool. An adult with an under 5 counts as 1. Numbers must not exceed 20 with 2 supervisors on duty or 25 with a 3rd supervisor. This is a condition of our insurance and must be adhered to.
Are guests welcome to swim?
Due to Covid 19 guests will not be permitted during term time. Members MAY be able to bring guests to the pool in the summer holidays and at weekends but this will be confirmed closer to the time. If guests are allowed in 2021 (max 2 per family) these can be paid for on the gate at £3.50 per person, payable by any person entering the water. A visitor disclaimer must be completed for all guests entering the pool. The disclaimer form is available on the gate or can be printed from the website and completed in advance. Only visitors that are not Aldryngton families are permitted to use the pool as a guest. During the school summer holiday, year 6 pupils having just left Aldryngton and any other leavers are still considered Aldryngton pupils and therefore cannot use the pool as a guest of another member, current year 6 pupils must have purchased a family membership to swim in the summer holiday.
We are pool club members but I cannot take my children as I’m working, can my parents take them?
Yes, as long as you are pool club members your children can be taken to the pool by other adult family members such as grandparents, or they can be taken to the pool by childminders or friends.
Why is the pool only open until 5pm on school days?
Members will be rota’d for Supervisor and Gate duty from 3:30pm until 5pm on schooldays but the pool does not have to close at 5pm – it can remain open for non-rota swimming until 6pm. Except on the sunniest days, experience has been that the only children swimming by 5pm are those of the parents on duty. If the pool is kept open after 5pm, the rules governing non-rota swimming must be observed. In particular, those staying on must be willing to relieve the rota’d supervisors (unless they are responsible for under-5s) and help with closing the pool at the end of the session. (See the Operating Procedure and the FAQ on non-rota swimming below.)
Why don’t we abolish supervision duties and employ a lifeguard?
The PTA examined this option several times some years ago. At the time it was established that to employ a lifeguard, even at National Minimum Wage, would add at least £30 to the cost of membership. There would be the additional burden of dealing with the administrative side of employing someone, along with the issues of recruitment and retention. In addition, the pool could only be open when the lifeguard was on duty – i.e. there would be no non-rota swimming. It is also felt that this would undermine the principle that the Pool Club should be a community collective, needing the input of all its members to function.
Do I need to carry out my duty if raining?
You must be prepared to open the pool come rain or shine, unless there is thunder and lightening. If it is raining before your opening up duty starts and you suspect nobody will want to swim then you can email all members to ask if there is interest in swimming, if there is then you should open. The pool should not be opened in thunder and lightening. There are some golf umbrellas in the Pool Cupboard.
After I’ve opened the pool for non-rota swimming, I can’t get anyone to take over as supervisor. What can I do?
If no-one is prepared to take over supervision, close the pool. (See Rule 2)
The Operating Procedure for non-rota sessions states: “The names of those acting as supervisors must also be recorded in the Attendance Book. Should anyone refuse to participate in supervisory duties (other than those with children under 5) this should also be recorded in the Attendance Book. Members are reminded that the Pool Club is a collective community activity that relies on the mutual cooperation of its members for its success. If you are asked to take on Supervisor duties during non-rota swimming, please be willing and prepared to do so.